School Records – Academic and Attendance – Revised
Abstract: The School Records measure is a modification of the School Archival Records Search (SARS) developed by Walker et al. in order to quantify school record data. This measure is a series of items completed by the interviewer by reviewing the child's school records. School record data were collected after the school closed for the summer and/or at the beginning of the following academic year. The items include everything from the child's absences, tardies, and grades for classes, as well as information about the child's involvement in the special education program at the school and the child's special education classification. In addition, other data collected, as available, included testing information, suspension, expulsion, and enrollment data. No scales were constructed from the school records. Each item stands by itself. Many of the variables collected in this dataset are strongly influenced by school policy. In addition, sites vary in method assigning subject grades and schools within site can have a strong influence when their policies and record keeping differ from other schools. Analysts should note that, while students may have been enrolled in more than three schools during the school year, data were collected only for the three schools that the student was enrolled in for the longest time. Finally, analysts should note that there was a noticeable decline in the number of students identified as having current IEPs from year 10 to year 11 of the study. Thus, data concerning IEP information may not be entirely accurate.
Who Completed this Measure?: Observer
Technical Reports:
Raw Dataset Name: OyQ
Scored Dataset Name: SRRySCc
Keywords:
Achievement Testing, Disciplinary Records, Language, Mathematics, Reading Levels, Retention, School Attendance, Special Education Record, Subject Grades
Is this Measure Available for Public Use?: Yes
Obtain Measure:
Download the measure here
SAS Code for Scale Creation:
Download the code here
Measure Items and Scales:
| co11q8 | Collection Date |
| co11q53 | Nashville: Tennessee Competency Exam: 1. Date Taken |
| co11q56 | Nashville: Tennessee Competency Exam: 2. Date Taken |
| co11q82 | Date of most recent IEP |
| cohort | Cohort |
| sitecode | Actual Site Code Number on Form |
| tcid | Child ID Number |
| co11q4 | Is This Child the Sibling of a Target Child? |
| co11q5 | Does the youth have a school record? |
| co11q6 | Is the school record complete? |
| co11q7 | Academic Year |
| co11q9 | Youths Grade |
| co11q10 | Is the youth repeating a grade in the current year? |
| co11q14 | First school: Select the Name of the School |
| co11q23 | Second school: Select the Name of the School |
| co11q32 | Third school: Select the Name of the School |
| co11q40 | Durham: Achievement/Competency Exams: Name of achievement test used |
| co11q50 | Nashville: Achievement/Competency Exams: Name of achievement test used |
| co11q60 | PennState: Achievement/Competency Exams: Name of achievement test used |
| co11q67 | Seattle: Achievement/Competency Exams: Name of achievement test used |
| co11q73 | Does the child have a current IEP? |
| co11q87 | Has the child been declared to no longer require special education services? |
| site | Site Name |
| o11q11 | # of School Building Transitions |
| o11q12 | How many schools did the youth attend during this academic year? |
| o11q19 | First school: School Attendance: # of days absent |
| o11q20 | First school: School Attendance: # of days tardy |
| o11q21 | First school: School Attendance: # of days enrolled |
| o11q28 | Second school: School Attendance: # of days absent |
| o11q29 | Second school: School Attendance: # of days tardy |
| o11q30 | Second school: School Attendance: # of days enrolled |
| o11q37 | Third school: School Attendance: # of days absent |
| o11q38 | Third school: School Attendance: # of days tardy |
| o11q39 | Third school: School Attendance: # of days enrolled |
| o11q41 | Durham: Achievement/Competency Exams: Scale Score-Reading |
| o11q42 | Durham: Achievement/Competency Exams: Achievement Level-Reading |
| o11q43 | Durham: Achievement/Competency Exams: State Percentile Score-Reading |
| o11q44 | Durham: Achievement/Competency Exams: Scale Score-Math |
| o11q45 | Durham: Achievement/Competency Exams: Achievement Level-Math |
| o11q46 | Durham: Achievement/Competency Exams: State Percentile Score-Math |
| o11q47 | Durham: Achievement/Competency Exams: Total Percentile Scores-Language |
| o11q48 | Durham: Achievement/Competency Exams: Total Percentile Scores-Math |
| o11q51 | Nashville: Achievement/Competency Exams: Total Percentile Scores-Language |
| o11q52 | Nashville: Achievement/Competency Exams: Total Percentile Scores-Math |
| o11q54 | Nashville: Tennessee Competency Exam: 1. Math score |
| o11q55 | Nashville: Tennessee Competency Exam: 1. Language score |
| o11q57 | Nashville: Tennessee Competency Exam: 2. Math score |
| o11q58 | Nashville: Tennessee Competency Exam: 2. Language score |
| o11q61 | PennState: Achievement/Competency Exams: Total Percentile Scores-Language |
| o11q62 | PennState: Achievement/Competency Exams: Total Percentile Scores-Math |
| o11q63 | PennState: Achievement/Competency Exams: PSSA-Reading |
| o11q64 | PennState: Achievement/Competency Exams: PSSA-Language |
| o11q65 | PennState: Achievement/Competency Exams: PSSA-Math |
| o11q68 | Seattle: Achievement/Competency Exams: Total Percentile Scores-Language |
| o11q69 | Seattle: Achievement/Competency Exams: Total Percentile Scores-Math |
| o11q70 | Seattle: Achievement/Competency Exams: WASL-Reading |
| o11q71 | Seattle: Achievement/Competency Exams: WASL-Writing |
| o11q72 | Seattle: Achievement/Competency Exams: WASL-Math |
| o11q83 | Current Level of Service: #Min/Wk Special Ed Resources |
| o11q84 | Current Level of Service: # Min/Wk in Separate or Self-Contained |
| o11q85 | Current Level of Service: # Min/Wk in Consultation/Counseling |
| o11q86 | Total Number of Minutes Per Week with Services |
| o11q10 | Is Child Repeating a Grade? |
| o11q73 | Current IEP? |
| o11q87 | Child Been Declared Not Needing SPED? |
| o11q13 | 1st School: What type of school did the child attend this past school year |
| o11q22 | 2nd School: What type of school did the child attend this past school year |
| o11q31 | 3rd School: What type of school did the child attend this past school year |
| o11q74 | Disability/Class Mentally Retarded |
| o11q75 | Disability/Class Learning Disabled |
| o11q76 | Disability/Class SBD/SED/BEH |
| o11q77 | Disability/Class Orthopaedically Impaired |
| o11q78 | Disability/Class Other Health Impaired |
| o11q79 | Disability/Class Speech/Language Impaired |
| o11q80 | Disability/Class Talented & Gifted |
| o11q81 | Disability/Class Missing |
| o11q15 | 1st School-Math |
| o11q16 | 1st School-Language Arts |
| o11q17 | 1st School-Social Studies |
| o11q18 | 1st School-Science |
| o11q24 | 2nd School-Math |
| o11q25 | 2nd School-Language Arts |
| o11q26 | 2nd School-Social Studies |
| o11q27 | 2nd School-Science |
| o11q33 | 3rd School-Math |
| o11q34 | 3rd School-Language Arts |
| o11q35 | 3rd School-Social Studies |
| o11q36 | 3rd School-Science |
| grade | grade |
| Mathgrade | Average Math Grade across Schools |
| LAgrade | Average Language Arts Grade across Schools |
| SSgrade | Average Social Studies Grade across Schools |
| Scigrade | Average Science Grade across Schools |
| maxdaysenrolled | Attendance for School Student Attended Longest |
| mathmax | Math grade for school student attended longest |
| lamax | Language Arts grade for school student attended longest |
| ssmax | Social Studies grade for school student attended longest |
| scimax | Science grade for school student attended longest |
| Totaldaysenrolled | Total days enrolled in school |
| Totaldaystardy | Total days tardy to school |
| Totaldaysabsent | Total days absent from school |