School Records – Academic and Attendance
Abstract: The School Records measure is a modification of the School Archival Records Search (SARS) developed by Walker et al. in order to quantify school record data. This measure is a series of items completed by the interviewer by reviewing the child's school records. School record data were collected after the school closed for the summer and/or at the beginning of the following academic year. The items include everything from the child's absences, tardies, and grades for classes, as well as information about the child's involvement in the special education program at the school and the child's special education classification. In addition, other data collected, as available, included testing information, suspension, expulsion, and enrollment data. No scales were constructed from the school records. Each item stands by itself. Many of the variables collected in this dataset are strongly influenced by school policy. In addition, sites vary in method assigning subject grades and schools within site can have a strong influence when their policies and record keeping differ from other schools Most schools are using traditional letter grades in the subjects. A code of 'ngg' in the subject grades indicates that no grade was given. Data regarding the diagnoses for a student having an IEP are questionable in this dataset. In addition, the date of original diagnosis is entered as the date of the most recent IEP in many cases for Pennsylvania data.
Who Completed this Measure?: Observer
Technical Reports:
Raw Dataset Name: OyN
Scored Dataset Name: SRCySCc
Keywords:
Achievement Testing, Disciplinary Records, Language, Mathematics, Reading Levels, Retention, School Attendance, Special Education Record, Subject Grades
Is this Measure Available for Public Use?: Yes
Obtain Measure:
Download the measure here
SAS Code for Scale Creation:
Download the code here
Measure Items and Scales:
| COHORT | Cohort |
| SITECODE | Actual Site Code Number on Form |
| TCID | Child ID Number |
| SIB | Is Child Sibling of TC? |
| GRADE | Grade in School |
| SCHLID | School ID |
| ACADYR | Academic Year |
| INTID | Interviewer ID |
| TODATE | Date of Collection |
| CO8N10 | Name of Achievement Test Used |
| CO8N36 | Date of most recent IEP |
| SITE | Site Name |
| ECNT | ECNT |
| O8N26 | # of School Building Transitions |
| O8N18 | EOG Score/Read (Durh Only) |
| O8N21 | EOG Score/Math (Durh Only) |
| O8N7 | # of Days Absent |
| O8N8 | # of Days Tardy |
| O8N9 | # of Days Enrolled |
| O8N22 | Language - Total Percentile |
| O8N23 | Math - Total Percentile |
| O8N37 | # Min/Wk in Regular Ed w/Resources |
| O8N38 | # Min/Wk in Special Ed Resource |
| O8N39 | # Min/Wk Self-Contained |
| O8N40 | # Min/Wk Other |
| O8N41 | Total # Min/Wk with Services |
| o8n25 | Is Child Repeating a Grade? |
| o8n34 | Current IEP? |
| o8n42 | Child Been Declared Not Needing SPED? |
| o8n35A | Disability/Class Mentally Retarded |
| o8n35B | Disability/Class Learning Disabled |
| o8n35C | Disability/Class SBD/SED/BEH |
| o8n35D | Disability/Class Orthopaedically Impaired |
| o8n35E | Disability/Class Other Health Impaired |
| o8n35F | Disability/Class Speech/Language Impaired |
| o8n35G | Disability/Class Talented & Gifted |
| o8n35H | Disability/Class Other |
| o8n2 | Math |
| o8n3 | Language Arts |
| o8n5 | Social Studies |
| o8n6 | Science |